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Grants FAQ & Definition of Terms

Frequently Asked Questions

Is an organization required to submit a Letter of Intent?

Project Grants: Yes. All applicants must submit a Letter of Intent before the posted Intent to Apply deadline. After the deadline, all forms are reviewed for applicant and project eligibility. Approved letters will be invited to submit a full application.

Mini Grants: No

Does Arizona Humanities provide any support for writing a grant application?

Yes. Arizona Humanities encourages prospective applicants to contact us directly and discuss the project before submitting the grant application. We can advise applicants in creating an eligible project and competitive grant application. We do not review draft applications.

What role should a humanities scholar play in a project?

A humanities scholar is a recognized expert or traditional teacher who provides the interpretation of the humanities topic(s) to the general public. The humanities scholar(s) must have expertise in the field(s) related to the humanities content of the project. Click here to go to the Humanities Scholar Database.

Are individuals eligible to apply for a Mini Grant or Project Grant?

No. Eligible applicants include organizations constituted for nonprofit purposes; civic and service organizations; local, tribal, and state governments; and academic institutions.

Does Arizona Humanities fund art or performance projects?

Arizona Humanities funds art-based projects that seek to interpret, analyze or otherwise explain the social or historical context and elements of the creative arts. Arizona Humanities does not provide funding for the creative or performing arts elements of a public program, or the honoraria and travel expenses of individual artists.

How does a project “use the humanities to address contemporary social issues?”

Competitive Arizona Humanities grant proposals will use the humanities to contextualize and analyze perspectives of contemporary social and political issues, and provide an organized framework for respectful and civil dialogue. Projects should not advance a specific policy agenda.

Can an organization apply for funds in consecutive years?

Yes. Project Grants can be awarded to projects that re-occur, or occur on an annual basis. Applicants may also apply more than once for the same project, which is often preferable for larger projects that occur in phases. All projects should be completed within a eighteen month time frame.

Organizations may only hold ONE Mini Grant at a time and Mini Grants and Project Grants must be for substantially different programs/projects.

Can an organization apply for multiple grants in the same year?

Yes. There are two grant cycles in any given fiscal year. An organization may apply for and receive a project grant in each cycle. Organizations may not have an open grant to be eligible for Mini Grants.

Will previous awards from Arizona Humanities effect my proposal?

The Arizona Humanities Review Committee will use an organization’s past Arizona Humanities grant funding activity as an example of the organization’s capacity to plan and execute successful projects as well as to administer a grant award. Each application, however, will be considered and evaluated on its individual merits, and repeat funding is not guaranteed.

What qualifies as an “in-kind contribution” and “cash contribution?”

“In-kind contributions” refer to contributions from an applicant organization to the project that are not cash, such as: staff salaries and volunteer time, services, and facilities. “Cash contribution” refers to third party, cash donations made to the organization. Cash contributions may not come from an organization’s board or board member, the project director, or any other individual who might be seen as to gain benefit by financially supporting the proposed program. The donation must be committed to the specific project at the time of the grant application, and a letter from the donor(s) must be included in the proposal.

Can an organization request funds for project expenditures that have occurred before the application deadline?

No. Grant funds can only be used for project expenditures incurred during the “Project Period” dates listed with Project Grant deadlines.

What is an eligible format for a public program?

Public programs should be free, or of nominal cost ($10 or less), and accessible to the general public. Formats may vary but might include:

  • Lectures and discussions
  • Exhibitions
  • Publications
  • Pre/Post-performance humanities-based discussion
  • Radio, film, video, and web site projects with interpretive humanities content
Does Arizona Humanities fund Teacher Institutes or in-service projects?

Yes. Projects that request funds for Teacher Institutes or in-service programs must include humanities scholar(s) in the planning, content, and implementation of the program, and will clearly state how the program content adheres, or can be applied to, the Arizona Department of Education academic K-12 standards.

Will an organization be required to acknowledge Arizona Humanities on publicity materials?

Yes. Federal regulations stipulate that credit be given to Arizona Humanities-funded projects in all written notices, news releases, or other publicity. In all publicity and printed materials, the grantee must specify that the project is funded, supported, or made possible by a grant from Arizona Humanities. The name of Arizona Humanities and its logo must appear in a conspicuous location and be large enough to be easily legible.

How are grants reviewed?

Project Grants: A Committee consisting of rotating Arizona Humanities Board members, Arizona Humanities staff, and guest humanities scholars reviews applications two times a year. Arizona Humanities staff provides a grantee’s history and current policy information, but do not score applications.

Mini Grants: Mini Grants are reviewed four times per year by Arizona Humanities staff and approved by the Executive Director.

If an application is not awarded, can the organization resubmit an application in a future round?

Yes. Please consult with Arizona Humanities regarding the outcome of the Review Committee’s discussion before resubmitting a Letter of Intent in future grant cycles.

When will applicants be notified if the application is successful?

All applicants will be notified of the outcome through the online grant portal two weeks after the Grants Review Committee meets to determine funding. Award notification deadlines are posted on the Arizona Humanities website.

Definition of Terms

Authorizing Official
  • The organizational official authorized to commit institutional resources, services and personnel to a funded project (Typically, an Executive Director, CEO, or President).
Cash Contribution
  • Refers to third party, cash contributions made to the grantee. Contributions for Project Grants must be committed to the specific project at the time of the application, and letters or copies of the checks from the donors must be included in the proposal.
Civil Discourse
  • Programs that integrate the humanities in informed, inclusive, and respectful discussion of critical civic and social issues.
Cultural Literacy
  • Programs that advance the knowledge and understanding of major concepts underlying a culture, with focus on the written and spoken word.
Grant Period
  • Period of time established in the Grant Agreement during which the Arizona Humanities award is available.
Humanities
  • The humanities include disciplines related to human thought and culture. These include, but are not limited to, the following: anthropology, archaeology, art history and criticism, religious studies, ethics, history, jurisprudence, linguistics, literary criticism, and philosophy.
Humanities Scholar
  • For the purposes of Arizona Humanities grants, a humanities scholar either a) has an advanced degree (M.A. or higher) in the humanities discipline presented, b) is a Native American elder or traditional teacher (for projects focused on the particular tribe of the elder), or c) is a “recognized expert” in the project area. A recognized expert has a record of working, teaching, and publishing in a humanities discipline and/or is recognized as such by other scholars in the field.
In-kind Contribution
  • Refers to non-cash contributions to the project such as: staff salaries and volunteer time, professional services, supplies and materials, and use of facilities.
Project Director
  • The Project Director is the primary contact with Arizona Humanities in all aspects regarding the administration of the grant, and is responsible for submitting final reports.
Public Program
  • An activity that is a) free, or of nominal cost ($10 or less), b) open and accessible to the general public, c) takes place in the state of Arizona and/or is made available to Arizona residents, and d) is advertised to the general public as being all the above.